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(800) 633-7571    EDI Request  Login Required   EDI Dashboard  Login Required
 
ELECTRONIC DATA INTERCHANGE (EDI) CAPABILITIES
CONTACTS : editeam@aaacooper.com
STANDARDS : ANSI X12
OPERATION ON VERSIONS: : 003020, 003030, 003040, 003050, 003060, 004010, 004030, 004060, 005010
     
CURRENTLY TRANSMITTING : 204’s - Electronic Load Tender
210's - Freight Details and Invoice
214's - Shipment Status Message
997's - Functional Acknowledgment
     
CURRENTLY RECEIVING : 204's - Electronic Load Tender
211’s - Electronic Bill Of Lading
214’s - Shipment Status Message
820's - Payment Order/Remittance Advice
997's - Functional Acknowledgment
     
Software Platform : Gentran Integration Suite software from Sterling Commerce
     
Technical architecture of EDI communication :  
Available Connections : FTP
AS2
Value Added Networks (VAN): : Descartes
Kleinschmidt

AAA Cooper Transportation transmits the majority of our EDI documents directly to Descartes via FTP. Descartes then distributes those documents to various networks as requested by our customers.
 
AAA Cooper Transportation's preferred method is to transmit EDI documents directly to our customers via FTP and AS2. In addition, ACT is able to send documents to the customer's server and pull documents from the customer's server.

EDI transaction sets supported by AAA Cooper Transportation:
  • EDI 204 (Electronic Load Tender)
    • Pickup Information is provided in the EDI 204 document.
    • Any new information is delivered to the Service Centers every 30 minutes.
 
  • EDI 210 (Freight Details and Invoice)
    • An EDI 210 customer is identified within our system through the use of a customer unique EDI code within our customer master file.
    • Through this process the bill is interfaced with various systems to further edit and confirm all information before adding the data to the accounts receivable files.
    • Customer specific edit routines can also be part of the Process Flow.
    • The actual EDI 210 transaction set is built from the accounts receivable files and transmitted to the customer.
    • By utilizing the 210 transactions customers are able to receive their bills faster than by mail and process them directly into their system rather than using manual entry methods.
 
  • EDI 211 (Electronic Bill Of Lading)
    • EDI 211 document data, including a pre-assigned pro number, is transferred to the billing system as a short bill.
    • The billers then verify and complete the bill when the freight comes in to the Service Center.
    • This reduces the chance for errors in data entry and speeds up the billing process.
    • Information can also be used as actual Pickup Data.
 
  • EDI 214 (Shipment Status Message)
    • An EDI 214 customer is identified by the shipper and consignee name on a freight bill.
    • Bills are processed against our manifesting and delivery status files to determine the shipment's current status.
    • The shipment status information is gathered around 2:00 AM CST and transmitted around 2:30 AM CST and 1:00 PM CST on a daily basis.
    • For those customers who require more updates we also offer the option of half hourly updates from 7:00 AM CST through midnight.
    • EDI 214 information is offered with 3 transmission options - once daily (2:30 am), twice daily (2:30 am and 1:00 pm) and every half hour.
 
  • EDI 820 (Payment Order/Remittance Advice)
    • All EDI 820 information is initially processed through our Gentran system in order to edit and map it into a cash application work file which is process against our cash system twice daily.
    • Our accounts receivable system is then updated as soon as the check is received or bank transfer occurs.
    • Strong benefit associated with using the 820 files because payments are applied faster and much more accurately than when manually processed.
 
  • EDI 997 (Functional Acknowledgment)
    • The EDI 997 transaction OUTBOUND is setup as requested.